Budget Planning Cycle
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As well as a budget cycle that spans 3 fiscal years, there is also overlap with other academic calendars that influence budgeting, including tuition projections and enrollment and the state legislative cycle and subsequent appropriation.
Budget Development Planning Calendar Heading link
| UIC Budget Cycle | State Budget Cycle | Enrollment, Financial Aid & Student Data Cycle | Budget & Finance Management Cycle | Salary Planning Cycle | |
|---|---|---|---|---|---|
| July | Budget and salary guidelines issued | Budget discussions with UI System | Fiscal year begins (7/1) Post accruals Accounting P14 ends | Salary Planner closes | |
| August | Detailed budget preparation - Central | Fall semester classes begin | Q4 Reports State lapse ends Shorelight invoice - summer Prepare college financials | New salary rates effective 8/16 Notices of non reappointment issued |
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| September | BoT approves budget Tuition Guidance and Proposal request sent to Colleges Course Fee deadline for spring | Historical reports submitted to IBHE | Fall 10th data census data Entering UG report Grad and Retention rates | Budget load in Banner Carryforward funds posted Deficit letters sent | Board approves academic appointments and salaries |
| October | Budget planning letter issued and meeting documents/ templates provided | IBHE collects requests from all public universities and community colleges | Develop enrollment targets Student Data Book | Deficit reduction plans due | |
| November | Tuition proposal due to system Optional Phase I Budget Meetings begin | UI System submits Operating and Capital budget request to the state of IL (CY+2) for BoT approval | FCIAA starts | ||
| December | Optional Phase I Budget Meetings continue | IBHE recommendations to Governor (Office of Management and Budget) | Fall tuition reports FCIAA Shorelight invoice - fall | ||
| January | Optional Phase I Budget Meetings continue BoT approved tuition and fees | Illinois General Assembly convenes 2nd Wed in January | Admissions deadline regular admit (1/15) | Q2 financial reports FCIAA Escrow funds returned | |
| February | Phase 2 budget meetings begin | Governor's budget proposal announced in State of the State Address Draft appropriations bill | Spring 10-day census FAFSA deadline (2/15) Financial Aid Packaging (EOM) | Tuition projections (CY +1) | |
| March | Phase 2 budget meetings continue | Senate and House Appropriations hearings Operating and Capital budget request development (CY+2) | HLC institutional upate due | ||
| April | Phase 2 budget meetings continue | Senate and House Appropriations hearings Operating and Capital budget request development (CY+2) | Admissions deadline fall transfer admit (4/1) Enrollment projections | Q3 financial reports Spring tuition reports | |
| May | Budget planning - Central Tuition projections | Deadline for legislature to approve budget with simple majority (5/31) | Shorelight invoice - spring | ||
| June | Budget letter BFA issues unit budget allocations F&A projections | Appropriation bill enacted | Intent to enroll deadline (6/1) | Fiscal year ends (6/30) | Salary Planner opens |